Track federal procurement opportunities with a simple system
Finding a notice is only the start. Most bids are won or lost in the preparation, so a simple tracking routine matters as much as the search.
Reviewed October 2026 against the official sources listed below. Independent guide, not affiliated with the Government of Canada. Rules and programs change, so confirm details in the official notice.
A weekly routine that fits a small team
- Monday: search your category and region and open only the notices that look like a fit.
- Read the mandatory requirements first. Drop anything you cannot meet.
- Save the few worth pursuing, with the closing date.
- Midweek: work through each saved notice's checklist and note what is missing.
- Friday: review deadlines for the next two weeks.
What to record for each opportunity
- Closing date and time, question deadline and any site visit.
- Mandatory requirements and whether you meet each one.
- Documents to prepare: insurance, references, résumés, pricing.
- Who is responsible for each task, and a short note on your decision to bid or not.
An example
A landscaping company that serves eastern Ontario saves two grounds-maintenance notices. For each it notes the closing date, lists the mandatory requirements, marks proof of insurance as ready and a reference letter as missing, and attaches the draft pricing. Two days before one closes, the missing item is flagged on the deadline list. This is an illustration of a routine, not a real tender or a result.
How Contract Intelligence fits
With a free account you can build a business profile, search open federal notices, and save up to three contracts, each with private notes, a checklist, deadlines and uploaded documents. It does not submit bids for you and is not affiliated with the Government of Canada.
Frequently asked questions
- How often should I check for new tenders?
- Weekly is enough for most small businesses, with a closer look at deadlines in the next two weeks. Use the official CanadaBuys notifications as well.
- Is there a free plan?
- Yes. A free account lets you search open federal notices and save up to three contracts with notes, checklists, deadlines and documents.
- Does Contract Intelligence submit bids?
- No. You submit bids through the channel named in each notice. The tool helps you find notices and stay organized.
Keep your shortlist in one place
Create a free account to search open federal notices and save up to three contracts, each with private notes, a checklist, deadlines and documents. No payment details are needed to start.
Create a free accountRelated guides
Official sources
This guide is general information, not legal or procurement advice, and does not promise that any business will win a contract. Contains information licensed under the Open Government Licence – Canada.